Transcription services play a major role in professional industrial sectors. Transcripts are used for transcribing important documents for medical and legal purposes, other than that transcription services were widely used for Academic, business and immigration purposes. In general, the transcription is done by hearing the audio files and converting them exactly to MS word format. For example, the medical transcriptionists will hear the audios of prescriptions and medical status of a patient in audio format and type them as word file, this is used for future medical treatments and other records purpose. Not all can do the transcription work, only an experienced and familiar with the terms and context. Currently many AI tools were in used for transcription, they easily convert the audio files at ease quickly and smartly.
Even though AI is used for transcription, the areas were only limited. AI were used for transcribing business meetings, lectures and other reference materials. But for professional transcription we should only deal with professionals, there are legal transcriptionists, medical and financial specialists too. For clear, correct and error free transcription we need to coordinate with professional transcription service providers or agencies. Only a certified transcription providing company will analyze the audio or video files based on the industry, subject matter and type of speakers to transcribe it accordingly, this will not done by any AI.
In many foreign countries medical prescriptions, court legal procedures, investment meetings were recorded in audio format only, for future proceedings and records they need to be transcribed hence transcription is significant for the professionals. Not only in large organizations, many universities use transcription services during student’s lectures, presentations and also for the students with hearing impairments.
How Professional Transcription Services Improve Communication?
Professional transcription services improve communication by providing accurate script of recorded audio or video content. The transcription services were used for various purposes, by which effective communication is developed between the participants. The transcription services are not limited within one area, as the transcription is very useful, it’s been used at various industries or areas for records and assistance. There are various advantages or benefits by using transcription services, its been a powerful communication tool at major sectors like:
Legal Transcription:
For legal transcription services, the transcribers should not only experts in transcription but are also specially experienced in legal terminology & documentations. The transcribers not only transcribe but also, they format according to legal customs and do use all specific terminologies for ready to use. Legal transcriptionists work does not stop only with transcription; they have the responsibility to maintain strict confidentiality and security for all legal Audio and videos.
This increases accessibility for those with hearing impairments and non-native speakers, enhances clarity and understanding for all participants, and ensures information is easily referenced and shared, especially in remote work environments.
Medical Transcription:
Medical transcription services is used to convert doctor’s prescriptions and doctor’s notes audio recordings into written documents. A medical transcriptionist will listen to the audio of a doctor with medical notes from healthcare department and accurately transcribes those audio recordings into written medical documents, this is used for a variety of purposes.
Not everyone shall handle the medical transcription, the transcriptionist should be familiar with medical language, check, find and fix mistakes in the document, accuracy of report, conveying intended meanings of healthcare providers and meeting the deadline.
Business Meeting Transcription
For businesses who conduct frequent meetings required transcription services. The main purpose of these documents is not just to record but also for future reference purpose. The speaker may be fast or multiple speakers may be conducting a business meeting, where is not possible to take notes precisely so transcription services is used for clear and accurate minutes of the meeting.
The transcripts shall be later distributed to the employees, so that detailed reports, reference documents and future references shall be supervised easily. It is also used as easy reference for employees post-training and serve as training resources for the organisation.
Linguistic Barrier:
Linguistic barrier is a major problem in many sectors; not all participants could understand the language during court proceeding or meeting. Transcription is used during such situations; the transcriptionists help in documenting them in the required languages. Transcription is used for multiple language participants meetings, doctor’s medical diagnosis and in court process also.
Hearing-impaired (Students/ Employees):
Live events are hard to understand for hearing impaired persons, hence in such cases they prefer transcription services. Transcription is very useful for students with hearing impairment; during lectures or presentations they feel difficult in understanding, while transcribed texts are very useful for study purpose, reference and to discuss with the class mates.
Transcription is used to break the barrier between the conference and the hearing-impaired people; it is helpful to improve the participation. The transcription also solves the misunderstandings during the meetings.